Starting a new office — whether it’s a growing startup or a new location for an established business — comes with a lot of moving parts. One of the most critical (and often underestimated) areas is your IT setup. Without the right foundation, your business operations can face everything from slow internet to major security vulnerabilities. This means downtime, frustration, and unnecessary headaches that you don't need - you're busy enough already!
This checklist covers everything you’ll need to build a reliable, scalable, and secure IT infrastructure for your new office. Which products you choose will depend largely on your budget and desire for control and customization, but we've provided some options for each if you're more of a DIY-er.
- Business-Grade Router: Handles higher traffic, better security features, and support VoIP phone services. Many ISP's will provide you with (or require you to use) a router+modem combo they offer. This can be a perfectly fine option if you're a solopreneur or your office is otherwise light on internet use. If you'd prefer more control and advanced security over your router, consider something like the FortiGate 40F, which can provide enterprise-grade firewall features plus all of the core routing functions you'll need.
- Network Switches: Choose between unmanaged (plug and play) or managed (more control and security). If you're setting up a very small office and/or will be primarily using Wi-Fi, you may not actually need any network switches. However, if you're looking to support as many wired connections as possible, or running network cabling, you'll probably need a trusty switch to handle all of those connections. There's many brands out their that offer affordable unmanaged "desktop" switches, such as Netgear, TP-Link, etc. If you're considering other Fortinet equipment, the FortiSwitch 108F is a great option for combining a few connections that will run back to your core router. For a larger office, you may want to consider a switch with more ports and some Power-over-Ethernet (PoE) capabilities like the FortiSwitch 124E.
- Access Points: For wireless coverage across the office — especially important in larger spaces. Your ISP may provide you with a router and modem combo that has built-in Wi-Fi, but for anything more than ~1000 sq. ft. and a few rooms, you won't regret investing in some dedicated access points. The FortiAP 221E is a great entry-level access point for small businesses.
- Cabling (Ethernet CAT6/CAT6A): Invest in quality cabling to future-proof your network for higher speeds. Consider this StarTech 1000ft Bulk Cat6 Ethernet Patch Cable roll rated for in-wall use and gigabit speeds
- Tip: If you're designing a brand-new office, always plan for more cabling and network jacks than you think you'll need. It's easier (and cheaper) to install now than later.
- Primary ISP Plan: Choose a plan based on user count and required speed. Don't feel like you need to opt for a plan with gigabit download speeds just because it's the hottest offering - many small offices will be completely well-suited with a ~300Mbps connection. But, be cautious about stretching cents here too, watching pages load all day can be quite aggravating in today's high-speed world.
- Backup Internet Connection: Consider a secondary ISP or 4G/5G failover for business continuity.
- Firewall Appliance: A standalone firewall adds a critical layer of protection beyond your router. For light internet browsing, a dedicated firewall may be "overkill", but, if you're looking to add some serious security to your network, the FortiGate 40F may be a great option. It can also replace the routing features of your ISP's router and modem combo.
- Desktops and Laptops: Depending on the role (designers vs admin staff), hardware specs will vary. For a great baseline business laptop, we recommend the Dell Latitude 3550. For a great business desktop, consider the Dell OptiPlex 7020 Plus Micro.
- Monitors: Dual monitors for productivity where possible. The Dell 2425H 24" Monitor is our go-to for reliable business-grade monitor. Choose the Dell 2423D 24" Monitor for an even better picture. (P.S. checkout our Ultimate Guide to Dell Monitors if you're not sure which is right for you)
- Docking Stations: Especially useful for laptop-based setups. The Eaton Tripp Lite USB-C Multiport Adapter is a quick and affordable option to add extra connectivity to your device
- Keyboards, Mice, and Ergonomic Accessories. The Dell Pro KM5221W Keyboard & Mouse combo is a super affordable, yet comfortable option your staff will love.
- On-Premises Server (optional): For internal file storage, app hosting, or local backups.
- NAS (Network-Attached Storage): Great for centralized file sharing and backups.
- Cloud Storage Solutions: Consider hybrid setups (on-site + cloud like AWS, Azure, or Wasabi).
- UPS (Uninterruptible Power Supplies): Protect critical systems from power outages. Check out the Eaton Tripp Lite Smart 1500VA 900W UPS for a great entry-level option
- Power Strips and Surge Protectors: Use industrial-grade where possible.
- Cable Management Solutions: To keep server rooms and desks neat (and safe).
- Endpoint Protection: Antivirus and anti-malware software.
- Network Security: Intrusion detection, secure VPNs, VLANs for segmentation.
- Physical Security: Server rack locks, secure access to IT closets, CCTV where needed.
- VoIP Phone Systems: Flexible and scalable phone systems.
- Video Conferencing Equipment: Cameras, microphones, conference room setups.
- Unified Communications Platforms: Microsoft Teams, Slack, Zoom, etc.
- Multifunction Printers: Print, scan, fax, and copy.
- Label Printers: Especially useful for organizing IT equipment and inventory.
- Document Management Software: If your office deals with heavy paperwork.
- Operating Systems: Windows, macOS, Linux depending on preference.
- Office Suite: Microsoft 365, Google Workspace, or similar.
- Specialty Software: Based on your business (CAD, Adobe, CRMs, etc.).
- Backup and Disaster Recovery Solutions.
- IT Support Plan: Either in-house or an outsourced Managed Service Provider (MSP).
- Inventory Documentation: Serial numbers, warranty dates, login credentials (stored securely).
- IT Policies and Onboarding Guides: Save time as you grow and reduce headache during staff turnover.
Having a clear checklist for your new office IT setup helps prevent costly downtime and future headaches. Whether you’re a small team or a growing company, investing in the right infrastructure from day one will set you up for long-term success.
✅ Need help sourcing reliable networking and computing hardware for your office? Contact us today — our team can help you customize a setup that's perfect for your needs!
